Printing Extensions

The Print Return Sections window allows you to print selected first or second extensions that are related to the open return to any print destination. Extensions are available for all return types except for Estate & Gift.

To print extensions, do the following:

1. From an open return, select Print > Print Return Sections from the Application menu. If changes have occurred since the last calculation, the system prompts you to calculate the return before proceeding, or to continue the print process without calculating.

2. Do the following to select and configure your print options:
   1. Select the box beside Extensions on the navigation panel to select the item for print. For tax years 2012 and higher, you can select to print only the federal, states, or city portions of the return. Only the taxing authorities with prepared extensions are available on the navigation panel.
   2. Click Extensions on the navigation panel to display the print options.

Note: The available items on the navigation panel can depend on any of the following:

• The return type (Extensions are not available for Estate & Gift returns.)
• The tax year
• Settings in the return or return configuration set
• Automatically granted extensions (When extensions are automatically granted, extension letters can be generated without extension vouchers.)

3. Select or enter the number of print copies. You can print from one to nine copies if you are printing to a printer. Only one copy can be sent to a document imager, PDF, or TIFF file.

4. Select a print destination.

   Destination	Description
   Printer	Defaults to the printer configured in Printer Setup or your last selected printer. You can select another device from the list of installed printers, if needed.
   Document Imager	Available if Printer Setup contains a document imager driver configuration.
   PDF	Prints one copy to a Portable Document Format (PDF) fixed-layout electronic file.
   TIFF	Prints one copy to a Tagged Image File Format (TIFF) graphics electronic file.
   Printer and PDF	Creates a PDF file containing one copy of the return and prints up to nine copies of the return to the printer configured in Printer Setup.
   Printer and TIFF	Creates a TIFF file containing one copy of the return and prints up to nine copies of the return to the printer configured in Printer Setup.

5. If you are sending copies to a printer or document imager, you can select a print device.

6. Select a watermark to print in the document background, if needed, diagonally from the lower-left to the upper-right corner of the page. The watermark list is configured and can be edited using Dashboard > Application Links > Firm > Settings and defaults > Print. You can enter other text, but it will not be saved in the watermarks list. The watermark you select or enter applies to all selected print items.

7. If you are creating a PDF or TIFF file (with or without printing to a printer), do one of the following:

   • Accept the default location and name, which can be the previously entered value or the default path.
   • Enter a file path, or click Browse to select the file location, and then enter the file name.

   See Naming Print Files for the system default naming conventions and other important considerations.

8. Select one or more print options that may apply for the print item.

   Option	Description
   Password protect PDF	Allows you to enter an eight to twenty character password that secures printed PDFs. See About Print PDF Passwords for more information.
   Print extension letter	Prints the associated extension letter (filing instructions or transmittal) with the federal, state, or city extensions. Extension letters are prepared based on settings in the return configuration set or in the return. See Configuring Return Configuration Set Letters Types and Mailing Sheets and Configuring Return Configuration Set Correspondence for more information. Notes: This option is applicable to tax years 2012 and higher. This option is not available for Estate & Gift returns or when extensions are not prepared for any other return type. Extension letters will not print if the return has a past due date.
   Print 1st quarter estimate vouchers	Prints the first quarter estimate vouchers with the extensions and its associated letter. Notes: This option is applicable to tax years 2012 and higher. This option is not available for Employee Benefit Plan returns, Estate & Gift returns, or when first quarter estimate vouchers are not prepared for any other return type.

9. Click Print or another command. Explain the print commands.

   Component	Description
   Print	Initiates the print process. You can send tax return files to Engagement or Document when you initiate a PDF print process, provided you have the proper user option settings. Document also accepts TIFF files. See the following topics for more information: Sending Tax Return Files to CCH® ProSystem fx® Engagement Using the CCH Axcess™ Document Interface
   Preview	Displays the print items in a new window to preview or reorder the items for the current print job. You can also start the print process or open Correspondence Manager when correspondence-related items are selected on the Preview navigation panel.
   Cancel	Closes the window without saving settings.