Selecting a Template and Dates for Statements

You must select a statement template when generating accounts receivable statements. This option is available when you select to print an AR statement.

To select a statement template and corresponding dates, do the following: 

1. Open Dashboard, click Application Links on the navigation panel, and then select Print statements under Accounts Receivable.
2. Select Template/Dates on the navigation panel.
3. Enter information about the statement. The selections made here affect the statement in different ways, depending on the statement template selected.

Component	Description
Template	Select a template for the statement. See AR Statement Templates for information on available templates.
Balance forward date	Enter the balance forward date. For example, you might enter the cutoff date for the last period or the statement date for the last period.
Statement date	Enter the date for the statement, which is the last date to include on the statement. This date appears as the effective date in the statement header.
Cutoff date	Enter the cutoff date for the statement. The cutoff date must be the same as or later than the balance forward date.

Example: It is July 1st and your firm sends monthly statements for the previous month on the first day of the current month. In this case, enter the following:

• Balance forward date = June 1 (the first day of the previous month)
• Statement date = July 1 (the first day of the current month)
• Cutoff date = June 30 (the last day of the previous month)
4. Enter the following options:
   • Header/Footer
   • Select Clients
   • Client Options
   • Sort Statement Output
5. Click Generate Statements to generate statements for the criteria you selected and save your entries.
6. Review the generated statements. See Reviewing AR Statements for more information.
7. Click Send.
8. Select the destination options. See Printing or Emailing AR Statements for more information.
9. If the AR statement is being emailed, complete the email information and click Send. See Batch Email Statements for more information.
10. Click Close..