Functional Rights Explained

A functional right is a permission to perform a certain task. Portal uses security roles to control which functional rights are available to individual users. The two types of security roles in Portal are administrative roles and file management roles. You can view the list of functional rights that are controlled by each type of role by clicking a link below.

Administrative Role Functional Rights

Administrative roles allow firm users to perform portal and user management tasks. A user can be assigned an administrative role if they first are granted administrative rights on the Personal tab of the User Information page. A firm user can be assigned multiple administrative roles.

Note: Administrative roles can be assigned only to firm users.

Function	Child Function	Second-level Child Function	Third-level Child Function	Permission Description
Firm Management
	Account Management			Allows users to manage details of their account.
	Storage Details			Allows users to view the storage details for portals licensed by the firm.
	Licensing Details			Allows users to view the licensing details for portals licensed by the firm.
	Firm User Management			Allows users to create, edit, view, and delete firm users.
	Portal Management			Allows users to create, edit, view, and delete client portals.
	Folder Templates			Allows users to select a folder template to assign to a portal during portal creation. If no files have been added to an existing portal, this permission allows the user to change the assigned folder template for the portal.
	Email Notifications			Allows users to view and edit portal email notifications.
	Security Group Management			Allows users to create, edit, view, and delete security groups.
		Access Group		Allows users to create, edit, view, and delete access groups.
			Folder Level Permission	Allows users to apply, view, and delete user permissions for individual folders.
	Announcements			Allows users to add, edit, view, and delete portal announcements.
	Portal User Management			Allows users to create, edit, view, and delete portal users.
	Portal Reports			Allows users to create, edit, view, and delete portal reports.
Recycle Bin				Allows users to view the recycle bin.
	Restore			Allows users to restore files from the recycle bin to a portal.
	Permanently Delete Files			Allows users to purge files from the recycle bin so they cannot be recovered.

File Management Role Functional Rights

Note: Administrative roles can be assigned only to firm users.

Function	Child Function	Second-level Child Function	Permission Description
File Management
	Append to PDF		Allows users to append a PDF file to an existing file with the same name during the upload process.
	Check in/out		Allows users to check out and check in files. Users can only check in files that were checked out by that same user.
	Cancel Check out		Allows users to cancel check-out of a file which that user has checked out. Changes to the file since it was checked out will be lost.
	Download		Allows users to download a read-only copy of a file.
	Files		Allows users to add, direct edit, view, and delete files.
	History		Allows users to view history of a file.
	Lock/Unlock		Allows users to lock and unlock files. User can only unlock files which were locked by that same user.
	Overwrite Duplicate Files		Allows users to overwrite an existing file when uploading a file with a duplicate name.
	Send as Hyperlink		Allows the user to send an email that includes a hyperlink to a file in a portal.
	Send to Engagement		Allows users to send files from a portal to an Engagement binder in the user's local file room (LFR).
	Properties		Allows users to view and edit the properties for a file.
		Rename	Allows users to change the name for a file in a portal.

Click a link below to learn more about security roles and functional rights.