Managing Workstep Budgets in Projects

The Budgeting section allows you to create or modify budget amounts for the project worksteps. Tracking budgeted costs and profits against the budgeted billing allows you to compare budgeted or expected gross profit against actual gross profit for this workstep.

To manage workstep budget and financial information, do the following:

1. Open Dashboard, click Application Links on the navigation panel, and then click Projects under Workstream.
2. Open a workstep view that includes the worksteps you want to work with.
3. Select one or more worksteps in the grid, and then click in the Edit group on the Home tab or right-click and select Open from the menu.
4. Click the Budgeting tab.

5. Select budget settings for the selected worksteps.

   Component	Description
   Track cost and profit in addition to billings	Select the check box to allow the system to determine the method for budget.
   Budget summary	Enter budget or actual amounts for the items in the grid. Some items are only available if you select Track cost and profit in addition to billings. Hours. Enter projected or actual workstep hours. Amount. Enter the budgeted or actual amount for the workstep. Cost. Enter the budgeted or actual cost of the assigned employee's time. Expenses. Enter the budgeted expenses for the workstep. Expenses refers to the money that the employee spends, such as hotel or airfare. Note: If you selected Track cost and profit in addition to billings, the gross and net profit is computed and displayed in the grid.
   Override rate	Enter an override rate for this workstep. The number entered here is used for the rate in Time Capture, regardless of the default rate.
   Service Code	The code entered here becomes the default in Time Capture when a user selects the workstep for the time transaction. This option is not available if Time Capture is not licensed.
   Require service code for time capture	Select if you want a service code to be required for Time Capture. This box is only available if a service code is selected.

6. Click OK.